special libraries are collections that exist to serve the needs of its customers. Libraries are varied as your needs. However, the libraries have common elements in the service offering, focused collections and its staff that are able to adapt to the changing needs of its customers base. The phrase “Special libraries” is a misnomer, because all libraries are special and have similarities in their functions. This statement does not dispute the fact that some libraries have special concerns – whether its clientele, its collections or its purpose. A standard definition of a special library would be there to serve the limited needs of a specific entity – a business, industry, agency, non-professional organizations or non-profit group. They are also subject oriented units of a public library or academic (Malaga and Harrison, 1990).
the collection of special libraries is smaller and tend to focus more on comparison with public and academic libraries. Special libraries have the tools and the people required to make information available to the customer because it is not enough to gather and obtain information from the House. It should be accessible to users. A special ultimately library is particularized services information that relates, interprets and uses materials by hand for constant use and benefit from the organization serves (Chirgwin and Oldfield, 1982).
the special library primary requirement is that it must provide current information that allows researchers and other entrepreneurs to carry out its functions effectively. Therefore, it provides not only a collection of materials for which referred to the demand, but also a network of services that make information available to a variety of external sources.
previously, the provision of books and other materials for research purposes was considered of paramount importance. With the dramatic increase in the number of students after the war in Sierra Leone, they became more generally accepted that a University Library should aim to meet the needs of its major categories of readers; i.e., the research worker and academic staff.
definition of load or system problems
according to Berkett and Ritiche (1977), the recording of the loan of materials is called load or emission. The load method chosen by a particular library depends on much of the clientele of the library, the size of the population and the need to restrict the number of elements that can have a library member borrowed, and whether the library has peak for the loan and return materials. The choice of methods will be also affected by the amount and type of information requires the staff of the Library topic to present.
the purpose of a circulation system is access to the users of the library as much as possible to the population. Unfortunately, a book lent to a reader is not available for others and certain restrictions should be made. For example, an encyclopedia is a compendium of knowledge on a vast number of topics and is designed for easy reference rather than for reading. Allowing a book on loan would be inconvenient that a large number of users of the library without the borrower benefit.
each library use a system for the registration of books and other items to its readers. There have been many modern developments to record tracks in the last thirty years, mainly due to the high cost of staff, greater use and in search of better overall efficiency. There is a system for multiple use with the requirements of all kinds of library, although the last computer charging system can cope with many aspects quickly.
a good system must allow the library staff discover that the reader has borrowed that you book. You must show when books are due back and expired. Some systems can control the number of books published, and particularly the number that each reader has borrowed. The best systems will allow that the book is renewed without returning the book in person and should allow readers of books that are not immediately available.
load or system problems in libraries
the circulation department is the area where most of the customers are accustomed because it is here that library materials are loaned out and after use, and sometimes referred to as the Department main house or take. They are kept records of customers here after completing a form is necessary to provide personal information, i.e. name, address, sex, condition and guarantor. Some departments have different cards for different categories of users to complete. Circulation Department however perform the following functions:
• registration of new users and keep records of library users;
• maintenance of records of borrowed materials and returns them;
• note when rendered by back materials in the library;
• maintenance of statistics of the Department;
• send overdue notices to customers who can not return your books (Nwogu, 1991) due date.
types of loading or editing systems used in libraries
as he has been said, one of the main services offered by libraries is the loan of books and other materials. Obviously, libraries must maintain some type of record of lending operations and many methods have been designed to regulate this task. These methods are known as methods of load or transmitter. The load method chosen by a particular library depends on much of the clientele of the library, the size of the stock and the need to restrict the number of elements that can have a library member borrowed and whether the library has peak for the loan and return material. These are some examples of loading methods used in different types of libraries.
the system of Browne: for many, many years, the most commonly used method of load is the system of Browne. With this system, you fill in a membership application form and Reader gives you a number of entries with your name and address. Reader presents books to loan at the counter of the issue, along with the ticket of a reader for each book. The date is stamped seal in each book with the date of return; book card is removed from each book and inserted into the reader (a book per ticket card) inputs. The charge is therefore a book card inserted in a Bill. When the book is returned, the wizard will search inside to know date, or Pocket sticker, accession number/author/class number as well as the expiration date. Case is then removed from the Edition, book card replaced in pocket book and ticket returned to the reader.
the system of Islington: in this system, each reader is given a ticket of plastic that highlights your name and address. The stationery within the books of the library is the same as the system of Browne. However, the difference lies in the fact that the reader must print a sheet of address (with a note of relief) for each book that you want to borrow. Therefore the ‘load’ a book card is more a slip of paper inside a ticket blank address.
book of ticket or stub loading: in this method, each book has a pocket of permanently fixed book inside the cover in which the book details are given. Inside this pocket book is a Pocket, inside which is a book with details of the book card. The reader only need to insert one slide for your ticket in plain pocket and present the book for printing the date. The wizard removes the ‘burden’ and subsequently surrenders. Issue trays are usually kept in a separate ‘download room’ and not at the issue desk. There is a reception where the books are returned, the actual download is performed later in the ‘ room of shock when you remove the burden of the issue, the destroyed reader ticket and card pocket and book level returned to the book. An additional ‘stub’ is issued to the reader when the former is used up.
symbolic: book date tag is sealed in the usual way, and the reader must deliver a tab for each book published. Returning books, the reader receives only the appropriate number of cards to change. At the end of each year the reader must be able to produce the full range of tokens or pay a cost that have been lost. A visible index (is a list of reserved books must be checked whenever books are returned) is used for reservations.
load of punched card: when a book is checked out, the Assistant takes two cards punched, previously dated with the date due for return (perforated and stamped date), places the two punch in an automatic key cards perforated machine and punches in both letters the reader number and number to book the class number. A card is retained as a record of the lending library; the other card is inserted in the pocket of the book with her date of return clearly visible. Punch cards are returned books, classified in order of number of accession by machine and then by machine with cards duplicated as a record of the lending library. Unmatched cards represents books still out on loan and these can be refilled mechanically, this time in date to reveal backward order.
computer system of emission: computing is now available in the libraries is very advanced. The terminal in question is equipped with a boom in data that can be attached to a self – inking date. There is a card holder that fits the reader ticket. Load is achieved running horizontal data pencil through books barcode labels and barcode in the lectoricket t to be provided. Date in the book labels are stamped with the date of return and the ticket is returned to the player. Download terminal is also equipped with another pencil of data and is used to read books bar code labels when they returned. The reader ticket is not necessary at this stage as the reader name will automatically be deleted from your computer when all of the books are the records have been returned (Malaga and Harrison 1990).
load or editing system in the Faculty of medicine and library of Sciences allied health
the College of medicine and Allied Sciences of the health (COMAHS) was founded on April 12, 1988 by the Government of Sierra Leone, in cooperation with the Nigerian Government and the World Health (who) Organization. With the promulgation and entry into force of law of the University in 2005, which led to the creation of two universities in Sierra Leone, Faculty of medicine and Allied Sciences of health as an arm constituent of the University of Sierra Leone, in collaboration with the National School of nursing, which is a faculty and school of pharmacy technician also part of the Faculty of pharmaceutical sciences.
the library of the Faculty of medicine and allied health sciences began a few months after the University was established in 1988. The library was first located in the street, in Brookfields and later transferred to New England in Freetown, from where he was finally transferred to the Connaught Hospital, when the Ministry of Health gave up the building they occupy it as a library.
the library of the Faculty of medicine and Allied Health Sciences was initiated by a medical librarian by the name of Nancy M’Jamtu-Sie in 1988. The library carries out the main action in matters of medicine and Sciences of health at the University of Sierra Leone. The library relies exclusively on donations and operates from three sites: the main medical library at the Connaught Hospital, which houses the Administrative Office of the library, short loan, reference, collection of the World Health Organization audio cassettes; the facilities of CD-ROM and Internet, the multidisciplinary library in the national nursing school, houses the general collection and loan, as well as short and books of reference and library of medical science on the Campus of the town of Kossoh.
the Mission of the College of medicine and Allied Health Sciences is: “educate physicians oriented community, pharmacists, nurses, laboratory scientists and health with professional skills and managerial sounds suitably qualified personnel to comply with international and able to investigate and pursue training in specialized areas of health care delivery.”
the practices of the Faculty of medicine and Allied Health Sciences system of emission of aforementioned Browne, who is practiced in most libraries, especially special libraries found in the University of Sierra Leone. With the Browne’s load or emission system in the library of the College of medicine and allied health sciences, each book in the library has a book that is stored in a pocket inside each book. The card identifies each book by recording, usually the number of adhesion, number of classification, author and short title. Each reader has an issued ticket indicating the name and address. Ticket of this reader is the paper card, which was taken from the bag in the book, and this forms the emission registration. Each book is marked with the date of return and the theme is presented in trays under the due date for the return to date probably by the number of.
when readers return the book, date due to stamped on the date label located between the decks of the question correct date and number printed on the date of the label must find the correct position within that date. The paper card and returns it to the book, which is now ready for the shelf and the reader retrieves your tickets. Overdue books are evident since trays are in date order and reservation is made looking for care appropriate in an obvious way. Brown is operated simply and easily understandable by the library staff and readers alike.
customers or users of the Faculty of medicine and Health Sciences Library allies
a clientele in the library is a body of customers or users that makes use of a library to obtain the necessary information. The clientele of a library is very well informed group. Accordingly, the emphasis of the library is in maintaining the considerable depth of subject material or provision of information to be printed. All members of the University of Sierra Leone that you can use the Allied Sciences of health and Faculty of medicine library must register at the library and get a membership card. External readers can use the library for your inquiry, but it would not be lending facilities.
in the library of the College of medicine and allied health sciences, most of the books available to users for the loan period and varies the number of books borrowed. The action of the book covers basic medical sciences, biology, Physiology, biochemistry and all disciplines of medicine. Books are loaned to the students and staff for certain period of time.
challenges of load or editing system in the Faculty of medicine and Health Sciences Library Allied
special libraries in Sierra Leone, especially the University of medicine and Health Sciences Library allies are not without problems.
the space challenge: three sites where works of the Faculty of medicine and Allied Health Sciences Library have been observed to be very small in relation to the building. The location of these sites above all with the National School of nursing which houses the general collection as short loan and reference books; and the library of medical science on the campus of Kossoh Town, are not seen as favorable in terms of its location. They do not offer a convenient access for staff and customers. Shelves and storage not has been conveniently located.
financial situation: the financial situation of the library of the Faculty of medicine and Allied Health Sciences has been very unsatisfactory especially when management cannot meet its obligation to take care of the itinerary of the library. This has led to the library do not have up-to-date Collections. This has been in the area of wages, which has been very poor, operational costs, subscriptions, acquisition, training and professional development.
Insuficientes materials: materials in medicine and allied health sciences faculty are insufficient to meet the needs of its users. The materials are acquired mainly through donations as the library does not have sufficient funds to buy materials to meet the needs of its users.
inadequate equipment and limited Internet service: there is no appropriate equipment and sufficient to meet the numerous clienteles strong internet connectivity. In the library of the College of medicine and allied health sciences, the insufficient number of computers available does not allow the library operate equipment charge or issuance of system more advanced and easier to operate than Browne system currently used by the load library. Also provided Internet service is not enough to handle the high number of students, staff and other users.
lack of adequate training and qualified personnel: the Faculty of medicine and Allied Health Sciences Library is the abbreviation suitable trained and qualified librarians that have been rendered ineffective in the library in the area spread correctly to users. The library consists only of two skilled librarians and additional staff consists of a technician, staff, cleaners and couriers.
conclusively, the library of the Faculty of medicine and allied health sciencesd as a library in the University of Sierra Leone has been able to meet the information needs of many users with the emission system of Browne who operates on. However, the collection is not updated and the service is not great to satisfy the clientele that attends. The library of the University lacks of sufficient funds to buy materials updated. The library services have not been too successful and this is because few trained staff and poor facilities. Despite these challenges in the library of the Faculty of medicine and allied health sciences, the Browne’s charge or issuance system has shown to be therapy that has saved the question of the provision of services to its clients and the due preservation of materials.